Pull only People with specific Application Status

Posted by KirkR on in Standard Integration Questions

We are trying to pull people that have specific status values in the Recruiting Workflow based on a last updateddate.

Is the only way to pull a list of people matching the status values using the Search API with applicantworkflow.status with the applicantworkflow.updated fields, and then passing the returned associatedprofile.id values one at a time to the People API?

Is there a more efficient way to do this type of search?

Also what is the limit for the length of person.idCSV?

Submitted by JonB on November 20, 2025 Permalink

Based on the information you shared above, the search you described in your 2nd paragraph sounds like the most effective approach. If you share more context about the problem you're solving, I can provide my input on alternative solutions.

I'm not aware of a limit on person.idCSV.

Submitted by KirkR on November 28, 2025 Permalink

Thank you for getting back to me. We get a lot of applicants and to keep the number of person API calls down, we want to limit the Person calls. To do this we need to filter to employee record updates, and to person records that have gotten to a certain status options in the Recruiting Workflow.

The employee records are an easy filter, but it's a bit more complex to pull the Recruiting Workflow. I had hoped to use one filter to pull employees and those that Recruiting Workflow status values matched.

If you know of a way to filter both in one Search API filter, please let me know, but otherwise we will do separate searches to get the records.

Submitted by JonB on December 02, 2025 Permalink

It sounds like you need to do a recruiting workflow search and return RW profile IDs in certain person folders and certain recruiting workflow statuses. If so, the query below will accomplish this. Replace the list node IDs with your person folder list node IDs and the recruiting workflow status list node IDs. 

{

    "filters": [

        {

            "name": "applicantworkflow.person.folder",

            "value": [

                "D12345",

                "D23456"

            ],

            "operator": "="

        },

        {

            "name": "applicantworkflow.status",

            "value": [

                "C34567",

                "C45678"

            ],

            "operator": "="

        }

    ],

    "operator": "&"

}